Bakery Management Software

Bakery Management Software

The heart of our wholesale bakery software is POMeSYS-Host, a group of modules outlined below. These related modules work together from order entry, production, packaging and delivery, billing and payments, and inventory management. All of our other modules work best when paired with POMeSYS-Host.

Of course, the best bakery software can work for many food manufacturing and distribution purposes as well as bakeries. Ask us how we can help you do business better. We’re here to help!

Sales Orders (Wholesale)

This portion of the bakery software deals with wholesale orders vs. retail sales.

Sales Order Wholesale module of POMeSYS-Host allows your staff to enter all customer orders received by phone, fax, or email. Other orders may also be imported via EDI, POMeSYS-Remote, MyRouteManager, or in-house server based Z-Bake bakery management software. Once all orders are in, they are grouped and numerous production reports are printed. The groupings include customers, routes, production departments, product categories, miscellaneous codes, and production shifts. This process is facilitated and made more efficient through the use of concepts such as recurring (standing) orders, customized order templates, and special pricing tables. Furthermore, once orders are aggregated, a production list similar to a spreadsheet is created which is then exported to production staff via the inventory control and costing module for analysis, batching, processing, and recipe printing. As part of the module, delivery tickets (sales orders/ invoices) are printed by route and in the order of delivery. After delivery, adjustments are made and orders are then converted to invoices.

Looking for automated or web-based order entry for your customers or outlets? Check out POMeSYS Remote!

Sales Orders (Wholesale)

The Sales Order-Wholesale module of POMeSYS-Host allows your staff to enter all customer orders received by phone, fax, or email. Other orders may also be imported via EDI, POMeSYS-Remote, MyRouteManager.com (Online DSD), or POMeRoute (Java based DSD).  Orders generated by shopping cart engines such as Shopify or WIX can also be imported.

Once all orders are in, they are grouped and numerous production reports are printed. The groupings include customers, routes, production departments, product categories, miscellaneous codes, and production shifts. This process is facilitated and made more efficient through the use of concepts such as recurring (standing) orders, customized order templates, and special pricing tables. Furthermore, once orders are aggregated, production lists similar to spreadsheet are created which are then exported to production staff via the inventory control and costing module for analysis, batching, processing, and recipe printing. As part of the module, delivery tickets (sales orders/ invoices) are printed by route and in the order of delivery. After delivery, adjustments are made and orders are then converted to invoices. For an expanded list of features click here.

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  • 1. Search for a customer by customer ID, Company name, Last name, email address, phone, Customer Category and City
  • 2. Set Recurring or Standing Order schedule per Customer Per Ship-to
  • 3. Create Order Templates Per Customer per Ship-to
  • 4. Create Special Pricing Tables
  • 5. Give Discounts by Item Category
  • 6. Create Packing Methods (Slicing, Boxing) Per Customer Per Item
  • 7. Create Special Boxing Instructions for Label Printing
  • 8. Create Product Labels Per Customer Per Item
  • 9. Maintain Unlimited Number of Ship-to Locations Per Customer
  • 10. Create Pricing Tables for Groups of Customers
  • 11. Have Two Separate Salespeople Earning Different Commissions per Sale
  • 12. Commissions Paid Upon Billing or Upon Payment Receipt
  • 13. Associate UPC Codes Per Item Per Customer
  • 14. Associate Fuel Charges per Customer Per Delivery
  • 15. Automatically Email a Copy of Each Invoice When Created
  • 16. Select Any One of a Dozen Available Formats for Printing Delivery Tickets or Invoices.
  • 17. Note That a Customer Accepts Substitutes.
  • 18. Note Which Days of the Week Delivery is Carried Out to Each Ship-to
  • 19. Keep Track of Return Percentages of Guaranteed Sales Customers
  • 20. Drivers Get Paid Commissions by Customer by Item
  • 21. When a Route is Eliminated Assign Orders to Other Drivers Quickly
  • 22. Change Order Date Across the Board
  • 23. Remove From/ Add Items to All Orders
  • 24. Create Bids for Proposals
  • 25. Globally Change Standing Orders and Sales Order Templates
  • 26. Edit Customers / items files by batch
  • 27. Make Global Price Changes
  • 28. Create Order Guides
  • 29. Make Mass Special Price Changes
  • 30. Create List of Customers to Contact Reminding them to Order
  • 31. Add to/ Remove Items from Standing Orders or Sales Templates

Accounts Receivable

Customer orders, once adjusted in the Sales Order Wholesale module of POMeSYS-Host, are then posted to the Accounts Receivable module of our wholesale bakery software. In other words, orders are converted to invoices. In addition, the Accounts Receivable module allows user to create ‘after-the-fact’ invoices and credit memos. Customer payments are entered and applied to open invoices. Statements are printed and sales are analyzed by products, routes, and customers. That done, the system maintains receivables for each customer. Its reports include open receivables aging, invoice and payments received registers. Stale product returns are tabulated and analyzed by customer and product. Finance charges are calculated and statements are printed for customers with open balances. Inventory of goods is adjusted by entering wastage, purchases, and bake lists. To facilitate such adjustments, the system allows the use of six (1 main and 5 alternate) units of measure for each product.

Accounts Receivable

Once adjusted in the Sales Order Wholesale module of POMeSYS-Host, customer orders are then posted to the Accounts Receivable module. In other words, orders are converted to invoices. The Accounts Receivable module allows users to create ‘after-the-fact’ invoices and credit memos.Customer payments are entered and applied to open invoices.Statements are printed and sales are analyzed by products, routes, and customers. System maintains receivables for each customer. Its reports include open receivables aging, invoice and payments received registers. Stale product returns are tabulated and analyzed by customer and product. Finance charges are calculated and statements are printed for customers with open balances. For more detailed description of features please clock here.

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  • 1. Accept Returns by Adjusting Tickets After Delivery or By Creating Credit Memos
  • 2. Impose Finance Charges on Amounts Owed
  • 3. Impose min order amounts and delivery charges
  • 4. When Entering a Payment Designate Which Bank Account Funds Are Deposited In
  • 5. Do Route Reconciliation for Each Driver
  • 6. Accept Payments in Cash, Check, ACH, Credit Card, Money Transfer and Other
  • 7. Apply Payments to a Group of Customer Invoices quickly
  • 8. Enter Cash Spent by Each Driver.
  • 9. Change Payment Date
  • 10. Un-apply and Remove Payments
  • 11. Auto Apply Credit Memos

Inventory Costing and Control

Our bakery costing software part of this module maintains files on ingredients, packaging materials, labor, finished, and unfinished products. Multi-level recipes are entered for Unfinished and Finished products. In addition to the makeup of each recipe, for each dough user enters preparation instructions, default mixer name, and other pertinent information such as tub size, temperature, divider info, press weight, and starter identification. Production lists are defined or imported from the Sales Order Wholesale module for analysis and materials requirement planning purposes. Detailed costs, including overhead and profit margin considerations are calculated. Changes in costs of ingredients are automatically reflected in updated product costs.

The inventory control component of the module allows entry of a daily list of goods purchased or received as returns. Quantities of each item wasted or produced are also entered. Sales information from the Accounts Receivable module seamlessly reaches and updates the on-hand value of inventory items. Based on recipes already defined, the system maintains a running inventory of ingredients, packaging materials, and finished products. Adjustments to inventory are made easily. Reports include physical inventory sheets, inventory on hand, inventory movements, and recommended reorders.

Purchase Orders

This module is a complete Purchase Order processing system that fully integrates with the Inventory Control and Product Costing module. It memorizes latest prices paid for each item purchased. It recommends what ingredients and packaging materials to order, from whom, and in what quantities. Better yet, the program automatically creates purchase orders for the user. This module also lets the user print purchase orders that can then be mailed to vendors. Some Purchase Orders can be directly faxed or e-mailed to vendors without having to print them. Reports include inventory re-ordering, back-orders, and purchase order status by item, vendor, and buyer.

The Cycle in Action

So, how do all the modules of our wholesale bakery software work together?

Purchase order costs for ingredients and packing (or items) is automatically stored in the Inventory Costing and Control portion of the software to keep on-hand stock up-to-date and ingredient costs. As orders are made and production done, your inventory—both ingredient and items—is automatically adjusted. Because the program keeps track of everything, it can recommend when you need to re-order supplies to keep production running. Money coming in through Accounts Receivable keeps you growing and ensures no customers have outstanding balances.

All of these modules work together in our web based bakery management software suite POMeSYS. Because of the cloud nature, your data is available wherever you are, safe and secure on our servers. Come see for yourself why we are the best bakery software on the market.

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